The timeline for evaluation shall be as follows:

Level of Evaluation	Deadline
VPAA notifies candidates of eligibility	First working day of May
Faculty member submits application to department head who makes applications available to committee	First working day of September
Departmental subcommittee submits recommendations and applications to department head	15 working days following receipt of application
Department head submits applications and recommendations to the dean who makes them available to the college committee	10 working days following receipt of applications and recommendations
College committee submits applications and recommendations to college dean	15 working days following receipt of application and recommendations
Dean submits applications and recommendations to VPAA	15 working days following receipt of applications and recommendations
VPAA submits applications and recommendations to president	Fifth working day in January
President reports to Board of Curators	February/March Board meeting

Following each level of the evaluation process, a designated individual from each level (e.g., the college dean, or committee chair) shall prepare a decision letter stating the decision regarding promotion and/or tenure, in addition to the rationale for the decision.

This letter will be forwarded with the application to the next evaluative level. Therefore, each evaluation level will receive the application in addition to the decision letters from any lower levels of evaluation.
At the same time, a copy of each letter will also be sent to the faculty applicant, so that the applicant is informed of the decision (and rationale for the decision) at every level of evaluation. The decision letter from the VPAA must be sent to the faculty applicant via certified mail.

During the evaluation process for promotion, a candidate receiving unfavorable decision letters may withdraw the application at any time before evaluation by the VPAA.

Tenure applications may not be withdrawn during the evaluation process.

Persons at each evaluative level shall primarily base their decisions on a substantive review of the candidate’s accomplishments as evidenced in the application.

However, tenure decisions may also reflect the long-term needs and plans of the university, which may include examination of 1) projected student enrollments, 2) curricular changes, and 3) faculty retirement schedules.)

The above timeline for evaluation shall begin in May 2010 and shall be in effect for all faculty applying for promotion and/or tenure, regardless of whether they fall under the former policies or policies effective after the April 2009 approval date.